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Cheat sheets – Accessible digital educational materials and virtual learning environment

Version 3 2023-12-29, 03:31
Version 2 2023-08-15, 01:38
Version 1 2023-06-23, 09:58
posted on 2023-12-29, 03:31 authored by Yuet Kwan Ma, Cherry ChoiCherry Choi, Pui Sze Yeung

These cheat sheets are part of the deliverables of the Project entitled “Promoting accessibility of virtual teaching and learning through a train-the-trainer approach” funded by the UGC Special Grant for Strategic Development of Virtual Teaching and Learning in 2021-2023.

Two formats are available for each cheat sheet, including JPEG and tagged PDF formats.

Suggested citation: Ma, G. Y. K., Choi, C., & Yeung, P. P. S. (2023). Virtual Learning Accessibility Toolkit – Guidelines on accessible digital educational materials and virtual learning environment. HKU Data Repository.

Virtual Learning Accessibility Toolkit: PDF version and Website version


  • These cheat sheets are intended to serve as a general guide for creating accessible digital materials and virtual learning environment. The recommended practices in these cheat sheets are not exhaustive, definitive, or the best solutions for each situation. Teaching and learning practices might vary across academic disciplines, as well as individual preferences and needs. The recommended practices need to be fit and applied to various disciplinary contexts and authentic practices.
  • Please be aware that fulfilling all the practices suggested by these cheat sheets would not guarantee “full accessibility”. Use these cheat sheets along with other resources, consideration of the contexts, and your own best judgment. Always be aware of and respect the diverse access needs of different individuals.
  • Software, programmes, and operating systems are constantly and rapidly developing along with changing accessibility functions. Statements in these cheat sheets about the accessibility-related functions of any software, programmes, and operating systems may no longer represent their current status.
  • The Project team strives to provide up-to-date and correct information as well as functional hyperlinks of the cited resources in these cheat sheets. However, it is possible that some of these resources might be edited or removed by the corresponding contributors after the publication of these cheat sheets.
  • These cheat sheets do not contain any business promotion elements. The resources do not represent the viewpoint of the Project team.
  • The recommended practices in these cheat sheets are basically about accessibility to people with disabilities. However, the practices are central to good teaching and learning practices and will benefit all users regardless of disability status.


The UGC Special Grant for Strategic Development of Virtual Teaching and Learning in 2021-2023