HKU Data Repository
13-Enhancing accessibility of screen sharing_Captioned.mp4 (315.03 MB)

Enhancing accessibility of screen sharing

Download (315.03 MB)
Version 2 2024-01-11, 07:12
Version 1 2023-06-01, 02:41
posted on 2024-01-11, 07:12 authored by Yuet Kwan Ma, Cherry Choi, Pui Sze Yeung

This video introduces several tips that would make the process of real-time screen sharing and screenshot sharing more accessible. This video also introduces several useful guidelines on making events that are remote/virtual, in-person, or hybrid more accessible. The essential tips concern:

  • Flow and pace
  • Sharing sound from the device or external sources
  • The styling and effects of the cursor
  • Screen magnification
  • Recording the screen sharing for post-editing
  • Making annotations
  • Verbalizing relevant visual information
  • Captions of audio materials

This video is one in the IDEALeaders Self-Learning Series on the Co-Creation of Virtual Learning Accessibility. It is one of the deliverables of the Project entitled “Promoting accessibility of virtual teaching and learning through a train-the-trainer approach” funded by the UGC Special Grant for Strategic Development of Virtual Teaching and Learning in 2021-2023.

English captions are available.

Timestamps of the chapters:

  • 00:00 Introduction
  • 02:56 Getting real-time screen sharing started
  • 04:43 Before you begin screen sharing
  • 05:57 Flow and pace
  • 07:07 Sharing sound from the device or external sources
  • 07:57 Display settings: Cursor styling and screen magnification
  • 11:08 Display settings: Annotations
  • 15:14 Verbalizing on-screen actions and information
  • 23:08 Captions of audio materials
  • 23:54 Screen recording and Screenshots
  • 26:53 Summary
  • 27:25 Delivering accessible livestreaming sessions
  • 29:18 Disclaimer

Suggested citation:

Ma, G. Y. K., Choi, C., & Yeung, P. P. S. (2023). Enhancing accessibility of screen sharing. [Video]. IDEALeaders Self-learning Series: Co-creation of virtual learning accessibility. HKU Data Repository.

Virtual Learning Accessibility Toolkit: PDF version and Website version

References on describing complex materials listed in the video:

References on delivering accessible virtual sessions listed in the video:


Points to note:

  • This video is intended to serve as a general guide for creating accessible digital materials and virtual learning environment. The recommended practices in this video are not exhaustive or the best solutions for each situation. Teaching and learning practices might vary across academic disciplines, as well as individual preferences and needs. The recommended practices need to be fit and applied to various disciplinary contexts and authentic practices.
  • Please be aware that fulfilling all the practices suggested by this video would not guarantee “full accessibility”. Use your own best judgment. Always be aware of and respect the diverse access needs of different individuals.
  • This video does not contain any business promotion elements.
  • Software, programmes, and operating systems are constantly and rapidly developing along with changing accessibility functions. Statements in this video about the functions of any software, programmes, and operating systems may no longer represent their current status.
  • It is possible that the hyperlinks of the cited resources in this video might be edited or removed by the corresponding contributors after the publication of this video.
  • The recommended practices in this video are basically about accessibility to people with disabilities. However, the practices are central to good teaching and learning practices and will benefit all users regardless of disability status.


The UGC Special Grant for Strategic Development of Virtual Teaching and Learning in 2021-2023